Skip to main content

Archived Tasks

View all completed and deleted tasks in the Archive. Track your accomplishments, review past work, and reinstate tasks anytime.

Overview​

Archive contains:

  • ✅ Completed tasks (marked done in Execute Mode)
  • 🗑ī¸ Deleted tasks (manually removed)
  • 📊 Metrics (tasks completed, steps done)
  • ↩ī¸ Reinstate functionality (bring tasks back)
  • 🔍 Search and filter

Access: Click "Archived" in sidebar

Completed Tasks​

Automatically archived when:

  • You complete final step in Execute Mode
  • You manually mark task as complete
  • Task syncs as completed from integration

Archived tasks show:

  • Original task name
  • Number of steps completed
  • Time spent (if tracked)
  • Completion date
  • Source (if from integration)

Deleted Tasks​

Archived when:

  • You delete task from Inbox or List
  • You delete from task menu
  • Integration sync deletes task

Preserved in archive:

  • Task name
  • Original steps (if generated)
  • Deletion date
  • Source

Not permanently deleted - archived instead for recovery.

Metrics Bar​

Summary stats shown at top:

  • Tasks Completed: Total count of finished tasks
  • Steps Done: Total steps completed across all tasks
  • Tasks Deleted: Count of removed tasks

Example:

Tasks Completed: 47 | Steps Done: 312 | Deleted: 5

Motivation:

  • Visual record of accomplishment
  • See cumulative progress
  • Track execution momentum

Filter Options​

View subsets:

  • All - Both completed and deleted
  • Completed - Only finished tasks
  • Deleted - Only removed tasks

Click filter button to switch views.

Find specific archived tasks:

  1. Type in search bar
  2. Filters in real-time
  3. Searches task titles
  4. Works across all filters

Use for:

  • Finding old task to reference
  • Checking if you completed something
  • Locating task to reinstate

Viewing Details​

Click archived task to expand and see:

  • Full task title
  • All steps (if task had AI breakdown)
  • Step completion status
  • Total time spent
  • Completion/deletion date

Reinstating Tasks​

Bring task back to active:

  1. Find task in Archive
  2. Click task menu (⋯)
  3. Select "Reinstate"
  4. Task returns to Inbox (or original list)
  5. Immediately available for re-execution

When to reinstate:

  • Accidentally deleted task
  • Need to repeat task (recurring work)
  • Want to reference previous steps
  • Partially completed then deleted

Reinstated tasks:

  • Return with all original steps
  • Steps reset to incomplete
  • Can re-execute immediately
  • Removed from Archive

Permanently Deleting​

Not currently available

All archived tasks preserved indefinitely. Permanent deletion coming in future update.

Workaround: Leave in Archive, doesn't affect performance.

Natural Flow​

Create Task
  ↓
Execute in Execute Mode
  ↓
Complete All Steps
  ↓
Automatically Archived
  ↓
View in Archive Page
  ↓
Review Accomplishment

Deletion Flow​

Create Task
  ↓
Decide Not to Do It
  ↓
Delete from Menu
  ↓
Archived (not lost)
  ↓
Can Reinstate if Change Mind

Progress Tracking​

Visual proof of execution:

  • See all tasks you've completed
  • Count steps you've taken
  • Measure execution momentum

Motivation:

  • Bad days? Check archive for wins
  • Feeling unproductive? Numbers don't lie
  • Need confidence boost? Review accomplishments

Recovery​

Safety net for mistakes:

  • Deleted wrong task? Reinstate
  • Marked complete too early? Reinstate and re-execute
  • Want to repeat task? Reinstate for template

Reference​

Historical record:

  • "How did I tackle this last time?"
  • Review steps from previous similar task
  • Reference completion times
  • Learn from past execution

How long are tasks kept in Archive?​

Forever (with authenticated account). No automatic deletion. Guest mode: 24 hours like active tasks.

Can I export archived tasks?​

Yes. Settings → Account → Export Data includes archived tasks in JSON export.

Does Archive count toward storage limits?​

No storage limits currently. Archive all you want.

Can I edit archived tasks?​

No. Archive is read-only. Reinstate to Inbox to edit and re-execute.

Do synced tasks archive?​

Yes. When you complete Todoist task in HealUp, it archives in HealUp AND marks complete in Todoist.

Can I permanently delete from Archive?​

Not yet. Coming in future update. Current: All archives preserved.

Track your execution wins.

View Archive → and see how far you've come.